Women’s Environmental Network Website Privacy Policy

as of November 1, 2012

Welcome and thank you for your interest in this website and all content and services available on or through this website (the “Website”). The Website is owned and operated by the Women’s Environmental Network (“WEN”). WEN values the privacy of all individuals who visit and use the Website (individually, “User” and collectively, “Users”) and makes it a priority to protect any personally identifiable information that it obtains from its Users.

This Privacy Policy applies to this Website and all other websites owned and operated by WEN. This Privacy Policy describes WEN’s policies regarding what personally identifiable information WEN gathers from its Users, how WEN uses that information, and what WEN does to protect that information. By using the Website (whether or not you register for an account for the Website), or donating to WEN, you expressly consent to the information handling practices described in this policy. If you do not want the personally identifiable information provided to WEN to be used in the manner set forth in this Privacy Policy, please do not use the Website or any services provided through it. By using the Website or its services, you consent to the terms expressed in this Privacy Policy,

This Privacy Policy also applies to all donations and charitable contributions made to WEN. The specific terms regarding these transactions are addressed below, under “Donor Policy.”

The Information WEN Collects:

  • User-provided Information: WEN may, now or in the future, allow you to register for an account for the Website, sign up for newsletters, or post comments on community forums or blogs hosted on the Website. In connection with those offerings, you may provide to WEN what is generally called “personally identifiable” information (such as your name, password, gender, email address, postal mailing address, and home/mobile telephone number). From time to time, WEN may also ask you optionally to provide other information. If you choose to provide information during account registration or otherwise, you are giving WEN the permission to use and store it consistent with this policy.
  • “Cookies” Information:  When you visit the Website, whether or not you register for an account, we may send one or more cookies – small text files containing a string of alphanumeric characters – to your computer. Cookies remember information about your activities on a website. WEN may use both session cookies and persistent cookies.  A session cookie disappears after you close your browser.  A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to the Website.  Persistent cookies can be removed.  Please review your web browser “Help” file to learn the proper way to modify your cookie settings. However, without cookies you may not have access to certain services on the Website. Any third party content displayed in connection with the Website may also contain cookies set by those third parties. We do not control these cookies and you should check the privacy policy of those third parties to see whether and how they use cookies.
  • “Automatically Collected” Information:  When you use the Website, we may automatically record certain information from your browser by using different types of technology, including standard log files, “clear gifs”, “web beacons”, or third-party embedded code. This “automatically collected” information may include your Internet Protocol (IP) address, browser type, internet service provider (ISP), referring or exit pages, click stream data, operating system, and the dates and times that you visit the Website. Additionally, we may automatically record certain information regarding your use of features WEN may make available on or through the Website, such as the blogs that you have liked or commented on, the content you have downloaded, and the like.
  • Information from Other Sources: We may also obtain information, including personally identifiable information, from our affiliates as well as third parties and sources other than the Website. If we combine or associate information from these other sources with personally identifiable information that we collect through the Website, we will treat the combined information as personally identifiable information in accordance with this Privacy Policy.

The Way WEN Uses Information:

  • WEN uses the information that you provide or that it collects in order to establish and enhance our relationship with you. WEN generally uses the information you provide or that we collect to operate, maintain, enhance, and provide all of the features and services found on or through the Website. WEN may use your personally identifiable information to provide you with information about WEN’s features, services and other offerings that may be of interest to you. However, you will have the option to opt out of receiving such information by making the appropriate choices on or through the Website.

WEN may use information that you provide or that it collects from Users to understand and analyze the usage trends and preferences of our Users, to improve the way the Website works and looks, and to create new features and functionality.

  • WEN may use the information that you provide or that it collects to provide you with information, newsletters or offers about WEN’s services and publications that may be of interest to you, or to send information or offers to you on behalf of its sponsors or other entities. However, you will have the option to opt out of receiving this information by making the appropriate choices on or through the Website.
  • WEN may use “cookies” information to: (a) remember your information so that you will not have to re-enter it during your visit or the next time you visit the Website; and (b) monitor aggregate site usage metrics such as total number of visitors and pages viewed, demographic information of users interested in a program, feature, publication, or blog, etc.
  • If you have registered for an account for the Website and given your consent, WEN may share your personally identifiable information with its affiliates who would like to send you information about their programs or services that may be of interest to you. WEN affiliates may include, but are not limited to, conference cosponsors or presenters. WEN does not share personally identifiable information with unaffiliated third-party organizations without your consent or except as part of a specific program or feature for which you will have the ability to opt-out.
  • WEN’s employees, agents and contractors must have a legitimate business reason to obtain access to the personally identifiable information you may provide or that WEN collects. WEN may share your personally identifiable information with companies that provide services to it, including outside contractors or agents who help manage its information activities, but they may only use your personally identifiable information to provide WEN with a specific service and not for any other purpose.

When WEN Discloses Information:

  • WEN may disclose automatically collected and other aggregate non-personally identifiable information to its affiliates or third parties in order to assist these parties in understanding the usage, viewing, and demographic patterns for certain programs, content, services, features, or functionality available on or through the Website.
  • WEN may, now or in the future, enable you to post your comments on certain parts of the Website. If you share your comments with other Users in this manner, any personally identifiable information that you choose to include in, or that is associated with, those comments will be accessible by the other Users. Once you make your personally identifiable information available to others in any of these ways, it may be collected and used by the recipients without restriction. Therefore, WEN strongly recommends that you think carefully about what you post to or through the Website.
  • WEN may, now or in the future, make certain automatically collected information about your interactions and activities on the Website, such as the programs, publications or blogs that you have liked, shared or commented on, publicly available on the Website or on or through various social networking services. Any publicly available information will be accessible by other Users or the users of these social networking services.
  • WEN may also disclose your personally identifiable information if required to do so by law or in the good-faith belief that such action is necessary to comply with state and federal laws (such as U.S. Copyright law) or respond to a court order, judicial or other government subpoena, or warrant. In some cases, WEN may make such disclosures without first providing notice to you.
  • WEN also reserves the right to disclose User information that it believes, in good faith, is appropriate or necessary to take precautions against liability; to protect WEN from fraudulent, abusive, or unlawful uses; to investigate and defend itself against any third-party claims or allegations; to assist government enforcement agencies; to protect the security or integrity of the Website; or to protect the rights, property, or personal safety of WEN, its Users, or others.
  •  In the event that WEN is acquired by or merged with a third-party entity, it reserves the right, in any of these circumstances, to transfer or assign the information that it has collected from its Users as part of that merger, acquisition, sale, or other change of control.

Your Choices:

You may, of course, decline to share your personally identifiable information with WEN, in which case WEN will not be able to provide to you some of the features and functionality found on or through the Website. If you have registered for an account with the Website, you may update, correct, or delete your profile information at any time by contacting WEN. WEN may retain all information you submit for a variety of purposes, including backups and archiving, prevention of fraud and abuse, and analytics. However, please note that WEN will not use or transfer your personally identifiable information in ways unrelated to the ones described above without also providing you with an opportunity to opt out of these unrelated uses.

Links to Other Sites:

The Website may be linked to internet websites operated by WEN’s affiliates or other third parties. Any information that you provide to or is automatically collected by these third-party websites is subject to the respective privacy policies of these third-party websites. WEN’s Privacy Policy does not apply to, and WEN cannot control the activities of, these other third party websites. Please be aware that WEN does not warn you when you have chosen to link through to another website from the Website.

Donor Policy:

In the future, WEN may allow you to make donations or contributions through the Website to WEN, its affiliate non-profit organizations, or causes and programs advocated by WEN and/ or its affiliate non-profit organizations. In such event, WEN may publish list(s) of Users who have made such donations or contributions, their corporate affiliations, and the amount of such donations or contributions. You will have the ability to opt in to revealing your personally identifiable information in this manner by making the appropriate choices on or through the Website or over the phone.

Personal donor information will not be shared with unaffiliated third parties.  Donors may opt in to the WEN donor recognition mechanisms, which may include a WEN annual report, a donor section of the website and/or the WEN newsletter.  Effective opt-in may be done over the phone, by email, or through other appropriate mechanisms. By donating to WEN, you agree to the terms described in this Privacy Policy and authorize the use of your personally identifiable information consistent with these terms. Under this policy, donations and contributions are limited to charitable gifts and do not include fees for services such as conference registration or webinars.

Children:

WEN does not knowingly collect or maintain personally identifiable information on the Website from persons under 13 years-of-age. If WEN learns that personally identifiable information of persons less than 13-years-of-age has been collected through the Website, then WEN will take the appropriate steps to delete this information.

Our Commitment to Data Security:    

WEN uses certain physical, managerial, or technical safeguards to preserve the integrity and security of your personal information. WEN cannot, however, ensure or warrant the security of any information you transmit to WEN, and you do so at your own risk. Once WEN receives your transmission of information, it makes commercially reasonable efforts to ensure the security of its systems.  However, this is not a guarantee that this information may not be accessed, disclosed, altered, or destroyed by breach of any physical, technical, or managerial safeguards.

If WEN learns of a security systems breach, then WEN may attempt to notify you electronically so that you can take appropriate protective steps. WEN may post a notice on the Website if a security breach occurs.  Depending on where you live, you may have a legal right to receive notice of a security breach in writing.

International Visitors:

The Website may be accessed and/or used by Users located outside the United States. If you choose to use the Website from the European Union or other regions of the world with laws governing data collection and use that may differ from U.S. law, then please note that you are transferring your personally identifiable information outside of those regions to the United States. By providing your personally identifiable information on or through the Website you consent to that transfer and understand that U.S. courts will have jurisdiction over any disputes that may arise. Any such disputes that arise from this Privacy Policy shall be governed by the laws of the United States.

Changes and Updates to this Privacy Policy:

This Privacy Policy may be revised periodically without further notice to you and this will be reflected by a “as of” date above.  Please revisit this page to stay aware of any changes.  Your continued use of the Website constitutes your agreement to this Privacy Policy and any future revisions.

Contact Information:

Please contact WEN with any questions or comments about this Privacy Policy, your personal information, our third-party disclosure practices, or your consent choices.